Terms and Conditions Room Bookings

Terms and Conditions of Room Bookings

1. Rooms must be booked in advance on-line. For short notice bookings, you may call to check availability and then follow up with the on-line request. Preferences and requests for special equipment and refreshments should be indicated on the room request. We will do our best to allocate your preferred room, but scheduling may require a substitution.
2. The room must be reserved from the time you wish to have access to the room. Usage is charged at an hourly rate and may be reserved in 30 minute increments. Set up time is not included and must be reserved if needed. 30 minutes of set up time is included only for reservations of four or more hours.
3. Members must ensure their clients/guests vacate the room at the end of the designated time period. Delaying the next scheduled event will result in additional charges.
4. Members are responsible for leaving the room in the condition in which they found it, i.e. returning materials and clean up. Please note that the WBII reserves the right to charge additional fees for cleaning etc.
5. The member must be individually insured for the business and activities they conduct. The WBII is not responsible. The member accepts all liability for damages or injuries incurred by themselves or their clients/guests during their use of the facilities.
6. The right to refuse usage by an individual or group for purposes outside the scope of the WBII or for activities deemed to be inappropriate is reserved.
7. You will receive e-mail confirmation. Payment is due in full 30 days prior to the booking. In case of cancellation you are allowed to reschedule the room booking once.